Payment reminders for freelancers
Two places, two moments: invoice list → Remind sends one payment-due-soon notice before or on the due date (up to 7 days before, BASIC+). Reminders (PRO+) is for overdue invoices only — friendly, firm, final. PREMIUM: automatic overdue follow-up.
Start free →No credit card. Cancel anytime.
1 in 5
invoices are paid late
45 days
average B2B payment term in NL
3×
more paid after a reminder
No confusing overdue button on the invoice list — pre-due and overdue recovery are deliberately separate.
One payment-due-soon notice per invoice, up to 7 days before the due date (or on the due date). Only while the invoice is not overdue yet. BASIC: max. 10 invoices total. PRO/PREMIUM: same pre-due from the list.
After the due date only. Escalating emails: friendly (~7 days overdue), firm (~14), final (30+). Assistant, bulk and (PREMIUM) automatic daily emails.
Invoice overdue? Reminders follows this ladder. You may also take legal steps as a business owner (formal notice, collection).
SmartWerk sends (or suggests) a friendly overdue reminder via Reminders. Reference invoice number, amount and payment instructions.
Escalate to a firmer tone if payment is still missing. Send manually in Reminders or let PREMIUM follow up automatically.
The last SmartWerk reminder before you consider additional legal steps as a business owner.
Outside SmartWerk: formal default notice, collection agency or sub-district court (claims up to €25,000). Statutory interest and collection costs may apply after a formal notice.
Subject: Reminder: invoice [Invoice number] — [Amount]
Dear [Client name],
I would like to kindly remind you that invoice [Invoice number] dated [Date] for [Amount] has not yet been paid. The payment term expired on [Due date].
The invoice may have been overlooked — no problem. I kindly request that you transfer the outstanding amount within 7 days to the account below.
IBAN: [Your IBAN]
Payment reference: [Invoice number]
If you have questions or something is unclear, please contact me.
Kind regards,
[Your name]
BASIC+: one payment-due-soon notice per invoice via invoice list → Remind (up to 7 days before due, max. 10 invoices on BASIC). PRO+: unlimited manual overdue recovery in Reminders. PREMIUM: automatic overdue follow-up (daily).
Start free →