What is it?
Purchase invoices is a register of invoices that suppliers sent you: who, which number, which date and which amount, with the PDF or photo attached.
Keep purchase invoices where you can find them
Invoicing & admin
Store the invoices you receive from suppliers with the file, supplier details and amounts, in a register of their own.
Start free, no credit card needed.
Who is it for?
For freelancers who want their purchase documents in one place, for their own overview and for their bookkeeper.
What problem does it solve?
Supplier invoices scattered over your email, downloads folder and camera roll are hard to find at tax time or when your bookkeeper asks.
What you get
01
One register
All purchase invoices with supplier, number, date and amounts in one place.
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Warning for duplicates
SmartWerk warns about the same file, the same supplier number or a similar invoice.
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Part of the bookkeeper package
The register is included as a source file in the bookkeeper package.
Start for freeHow it works in SmartWerk
Add an invoice
Enter supplier, invoice number, invoice date, due date and amounts.
Add the file
Upload the supplier’s PDF or image. With an image you can have suggestions proposed.
Check and save
Net plus VAT must equal the total. You can complete a draft later.
Keep or void
Set an invoice to open, or void it if it no longer applies.
What you can do
Purchase invoices are the documents behind your costs. They are separate from Expenses, but go along as a source register in the bookkeeper package.
Supplier details
Name, country, VAT number, company number, address, email and IBAN of the supplier.
Document details and amounts
Invoice number, dates, currency, net, VAT percentage and total.
Suggestions from an image
A scan proposes fields that you check and accept yourself; nothing is saved automatically.
Duplicate check
Same file, same supplier with the same number or a similar invoice: you decide what happens.
Search and filter
Search by supplier or invoice number and filter by status.
Connected to other tools
Suited for:ConstructionInstallersDevelopers
Frequently asked questions
What is the difference from Expenses?
Expenses is your cost overview. Purchase invoices is a separate register of supplier documents. Neither changes the other.
Are my purchase invoices read automatically?
For an image, SmartWerk can propose fields. You check them and accept what is right. For PDF files you enter the details yourself.
Do purchase invoices appear in the bookkeeper package?
Yes, as a separate source register with the files. The amounts are not added to the expenses or the VAT overview.
Does SmartWerk warn about duplicate purchase invoices?
Yes. SmartWerk flags the same file, the same supplier with the same number or a similar invoice. You decide what happens.
Try it with your own data
Create a free account and start with one client. Upgrading can wait until you really need a feature.