What is it?
Expenses is your overview of business costs: what you paid, when, with how much VAT, in which category and with which receipt.
Expenses and receipts: always in order
Invoicing & admin
Record business expenses with amount, VAT percentage, category and receipt, and see what you spent this month.
Start free, no credit card needed.
Who is it for?
For freelancers who want to track costs for their own overview and for their bookkeeper.
What problem does it solve?
Receipts in a drawer and costs in your banking app turn your year-end overview into a hunt. A list by category with the receipt attached keeps it together.
What you get
01
VAT per expense
Record the VAT percentage per expense, so you see how much VAT you incurred in a month.
Start for free03
Overview per month
See what you spent this month and in which category you spend the most.
Start for freeHow it works in SmartWerk
Add an expense
Enter date, description, category, amount excluding VAT and VAT percentage.
Add the receipt
Upload the receipt with the expense, now or later.
Follow the status
Mark an expense as paid, pending, overdue or scheduled, and choose whether it is one-time, monthly or annual.
Use your overview
Review your list and summary, export a PDF or share your figures with your bookkeeper.
Part of one workflow
SmartWerk follows a job from client to bookkeeper. The highlighted step is this page.
What you can do
Expenses belong to your jobs and come back in the bookkeeper package. Supplier invoices you keep separately.
Amount, VAT and category
A net amount, VAT and total per expense, with a category to group by.
Keep receipts
See per expense whether a receipt is attached and open it in one click.
Summary of the month
Spent this month, VAT recorded, what needs follow-up and your top category.
Duplicate and PDF
Copy a recurring expense and export an expense as a PDF.
Pass on to a client
Put an expense on an invoice for your client, or add it from a project.
Connected to other tools
Frequently asked questions
Is Expenses suitable for freelancers?
Yes. You record business costs with VAT and receipt, for your own overview and your bookkeeper.
Can I keep a receipt with an expense?
Yes. You attach the receipt and can open it again later.
What is the difference from purchase invoices?
Expenses is your cost overview. Purchase invoices is a separate register of supplier invoices. Record a purchase only once.
Can I pass an expense on to a client?
Yes. You put an expense on an invoice for your client, or add it from a project.
Try it with your own data
Create a free account and start with one client. Upgrading can wait until you really need a feature.