A photographer works per job: a wedding, a corporate shoot, a product report. Every job is different, with its own price, a location you travel to and post-processing afterwards. What stays the same is the chain around it: quote, agreements, execution and invoice.
Quotes and invoices for photographers: per shoot, with travel and equipment
Photographers
Every job starts with a quote for the shoot and ends with an invoice. In between you keep track of kilometres and equipment costs.
Start free, no credit card.
SmartWerk helps you record that chain without it becoming more work than the photography itself. Your prices sit in a list, the trip to the location is an entry and your camera or lens comes back as an expense with receipt. Usage rights and licences are legal agreements for which you seek your own advice if in doubt.
Where it goes wrong in practice
Every job a different price
Shoot, post-processing and travel time are priced differently. Without fixed lines you make every quote from scratch.
Travelling to locations
Weddings, companies and studios are everywhere. The trips are often forgotten, while you can pass them on.
Expensive equipment and subscriptions
Cameras, lenses, lighting and editing software add up. You want to know what you spent and when.
Agreements before the shoot
What is delivered, when and at what price? Without written agreements the discussion comes after the shoot.
How a job moves through SmartWerk
Every step is an existing SmartWerk feature; click through for the details.
Record the client
A private person or a company, with matching details.
Quote per shoot
Shoot, post-processing and travel time as separate lines, with a validity date.
Record the agreements
You record agreements in a contract and have your client sign it.
Job as a project
A project collects the trips and costs of one larger job.
Travel kilometres
Record the trip to the location with distance and purpose, with your own rate per kilometre.
Equipment and costs
Equipment, studio hire or software with receipt and VAT.
Invoice after delivery
Make the invoice from the quote or the project.
The tools that matter most here
Why this fits SmartWerk
01
The job as a unit
Quote, contract, trips, costs and invoice belong to the same client. So when questions arise you have everything at hand.
02
Travel and equipment apart
Kilometres and equipment costs are separate entries. That is useful for those on the road a lot and investing a lot.
03
Invoices in the client’s language
A client from abroad gets an invoice in their own language, from seven.
Frequently asked questions
Can I make a quote per shoot?
Yes. You make a quote with lines for the shoot, post-processing and travel time and convert it into an invoice once agreed.
Can I pass on travel kilometres?
Yes. You record the trip and make the invoice from kilometres too. You set the rate per kilometre yourself.
Does a contract settle my usage rights?
SmartWerk offers a service agreement. For agreements about usage rights and licences you seek your own legal advice.
Can I keep track of equipment?
You record purchases as an expense or purchase invoice, with receipt and VAT. SmartWerk is not an inventory system.
SmartWerk is invoicing and administration software for self-employed people, not a full accounting package and not a replacement for your bookkeeper or adviser.
Try it with your own clients
Create a free account and start with one client. Upgrading can wait until you really need a feature.