What is it?
The mileage log is a list of your business trips: date, client, purpose, distance in kilometres and the rate per kilometre.
Mileage log: track trips and invoice them on
Work & projects
Keep your business trips with purpose, distance and a rate per kilometre, link them to a client or project and bill them on.
Start free, no credit card needed.
Who is it for?
For freelancers who travel to clients regularly and want to record their trips, or pass the kilometres on to a client.
What problem does it solve?
Trips you try to reconstruct afterwards go missing or do not add up. Recording straight away takes a minute and gives you a list you can work with.
What you get
01
Purpose and distance per trip
Every trip has a date, purpose and distance, so you know later what you drove for.
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Your own rate per kilometre
Set the rate per trip yourself and see the estimated reimbursement at once.
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To a client or project
Attach a trip to a client or project so you know later who you drove for.
Start for freeHow it works in SmartWerk
Record a trip
Enter date, purpose and distance, and optionally choose the client and the project.
Check the rate
Change the rate per kilometre if it differs for this trip. The estimated reimbursement is shown.
Review your trips
The list shows the number of trips, the total distance and which trips are still open.
Bill or process
Put the trip on an invoice, or see that it has already been billed or processed as an expense.
Part of one workflow
SmartWerk follows a job from client to bookkeeper. The highlighted step is this page.
What you can do
Kilometres belong to a client or project and can end up on an invoice. Together with time and expenses they make up the cost and effort of a job.
Enter trips
By hand, with a distance of up to 10,000 kilometres per trip.
Rate per kilometre
A rate between 0 and 5 euro per kilometre, adjustable per trip.
Link to client and project
Link a trip to a client and to a project.
Bill to client
Start an invoice with the details of the trip.
Status per trip
See whether a trip has been billed or processed as an expense. A trip on an invoice cannot be deleted.
Connected to other tools
Frequently asked questions
Can I link kilometres to a project?
Yes. On a trip you choose the project, or you add the trip from the project.
Can I pass kilometres on to a client?
Yes. From a trip you choose Bill to client and start an invoice.
Does SmartWerk record my trips automatically?
No. You enter trips by hand.
What rate per kilometre can I set?
A rate between 0 and 5 euros per kilometre, which you can adjust per trip. You see the estimated compensation straight away.
Try it with your own data
Create a free account and start with one client. Upgrading can wait until you really need a feature.