Home

Clients & sales

  • Client managementClient details, company and VAT numbers, payment terms
  • Intake formCollect details from a potential customer and continue yourself to a lead
  • LeadsTrack potential customers through to a quote and won work
  • Client portalShare quotes, contracts, invoices and project information with your client
  • QuotesCreate, send and convert a quote into an invoice
  • ContractsService agreement with digital signature
  • Assignment checkIs a job worth it? Check before you say yes

Work & projects

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • Products & servicesSave price and VAT once, reuse everywhere

Invoicing & admin

  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Recurring invoicesDraft invoices generated monthly, quarterly or yearly
  • Payment remindersReminders before and after the due date
  • ExpensesBusiness costs with VAT, category and receipt
  • Purchase invoicesKeep supplier invoices with their file attached
  • Bank CSV importImport a statement and match payments to invoices

Tax & bookkeeping

  • Financial overviewIncome, expenses and open invoices per period or client
  • Tax calculatorIndicative estimate of tax and net income
  • Bookkeeper packageExport and secure share link for your bookkeeper
  • Hourly rate calculatorFree: work out the hourly rate you need
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Documents

  • Multilingual invoicesDocuments in 7 languages, set per client
  • CV makerFreelance CV or portfolio with a shareable link
View all tools

Popular

  • Freelancers (ZZP)
  • Construction
  • Cleaning
  • Consultants
  • Coaches
View all industries
Pricing
Log inSign up
←Home

Clients & sales

  • Client managementClient details, company and VAT numbers, payment terms
  • Intake formCollect details from a potential customer and continue yourself to a lead
  • LeadsTrack potential customers through to a quote and won work
  • Client portalShare quotes, contracts, invoices and project information with your client
  • QuotesCreate, send and convert a quote into an invoice
  • ContractsService agreement with digital signature
  • Assignment checkIs a job worth it? Check before you say yes

Work & projects

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • Products & servicesSave price and VAT once, reuse everywhere

Invoicing & admin

  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Recurring invoicesDraft invoices generated monthly, quarterly or yearly
  • Payment remindersReminders before and after the due date
  • ExpensesBusiness costs with VAT, category and receipt
  • Purchase invoicesKeep supplier invoices with their file attached
  • Bank CSV importImport a statement and match payments to invoices

Tax & bookkeeping

  • Financial overviewIncome, expenses and open invoices per period or client
  • Tax calculatorIndicative estimate of tax and net income
  • Bookkeeper packageExport and secure share link for your bookkeeper
  • Hourly rate calculatorFree: work out the hourly rate you need
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Documents

  • Multilingual invoicesDocuments in 7 languages, set per client
  • CV makerFreelance CV or portfolio with a shareable link
View all tools

Popular

  • Freelancers (ZZP)
  • Construction
  • Cleaning
  • Consultants
  • Coaches
View all industries
SSmartWerk

Project administration: everything for one job in one place

Work & projects

Turn a signed contract into a project, log time, mileage and costs on it, and create an invoice from the project.

Start for freeView pricing

Start free, no credit card needed.

Revenue€ 18,420Outstanding€ 4,235Costs€ 2,310
ProjectsFrom signed contract to a project with time and costs
01

What is it?

Projects is where the work for one client comes together: who the client is, what was agreed, how much time, mileage and cost belong to it and what you invoice for it.

02

Who is it for?

For freelancers who take on jobs lasting weeks or months and want an overview per job.

03

What problem does it solve?

Hours in one list, trips in another and costs in a folder: at the end of a job you have to gather it all. A project keeps everything together per job.

What you get

01

One place per job

Client, agreements, time, mileage and costs sit with the same project.

Start for free
Bakkerij Van DijkWebsite & webshopIn progress
Hours64 hCosts€ 420Invoiced€ 4,800
HoursTripsCosts
02

Start from your contract

Turn a signed contract into a project; it takes over the client and the agreements.

Start for free
Contract2026-007 Signed
MDMeridian DesignScope: Website redesign
Sanne Jansen02-10-2026M. Bos03-10-2026
Create invoiceStart project
03

Invoice from the project

Create an invoice from the project instead of retyping details.

Start for free
HoursNew
This week31,5 h
SNConcept pitchStudio Noord3,5 hBillable
BVWebsite onderhoudBakkerij Van Dijk2,0 hBillable
GBWorkshopGreenTech BV4,0 hBillable
DVAdviesDe Vries Advies1,5 hBillable
04

Status in view

Set a project to active, completed or archived and find it quickly.

Start for free
Project
Invoiced€ 4,800
Received€ 2,976
Costs€ 864
Margin€ 3,93682%

How it works in SmartWerk

  1. 1

    Create the project

    Start from a signed contract, or create a project with a client, title and period.

  2. 2

    Record the price

    Optionally choose a fixed price or an hourly rate, with VAT rate and VAT type.

  3. 3

    Log your work

    Add time, mileage and costs from the project.

  4. 4

    Invoice

    Create an invoice from the project and complete or archive the project.

Part of one workflow

SmartWerk follows a job from client to bookkeeper. The highlighted step is this page.

  1. Client
  2. Quote
  3. Contract
  4. Project (You are here)
  5. Time · km · costs
  6. Invoice
  7. Reminder
  8. Bookkeeper / tax

What you can do

A project usually starts at a contract and ends in an invoice. Along the way it gathers your time, mileage and costs.

  • Project from a contract

    One project can be created per contract; SmartWerk warns you if it already exists.

  • Fixed price or hourly rate

    An optional price agreement per project, with the VAT rate and KOR status.

  • Time, trips and costs

    Buttons on the project to log time, add a trip or note an expense.

  • Invoice from the project

    An invoice that starts with the project’s details.

  • Search, filter and archive

    Search by number, title, client or contract and filter by status and period.

Connected to other tools

  • LeadsTrack potential customers through to a quote and won work
  • ContractsService agreement with digital signature
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • ExpensesBusiness costs with VAT, category and receipt
  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Client portalShare quotes, contracts, invoices and project information with your client

Suited for:ConstructionInstallersConsultantsWeb designers

Frequently asked questions

Can I turn a contract into a project?

Yes. One project can be created per contract.

Can I link mileage to a project?

Yes. When you log a trip you choose the project, or you add the trip from the project.

Can I link time and costs to a project?

Yes. You can link time to a project and add an expense from the project.

Can I create an invoice from a project?

Yes. From the project you create an invoice that starts with the project’s details.

What it does not do

  • Tasks belong to the project. There is no Gantt chart and no team planning.

Try it with your own data

Create a free account and start with one client. Upgrading can wait until you really need a feature.

Start for freeView pricing
HelpContactCompany detailsPrivacySecurityTermsCookiesDPASubprocessorsWithdrawal

© 2026 SmartWerk. All rights reserved.