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Clients & sales

  • Client managementClient details, company and VAT numbers, payment terms
  • Intake formCollect details from a potential customer and continue yourself to a lead
  • LeadsTrack potential customers through to a quote and won work
  • Client portalShare quotes, contracts, invoices and project information with your client
  • QuotesCreate, send and convert a quote into an invoice
  • ContractsService agreement with digital signature
  • Assignment checkIs a job worth it? Check before you say yes

Work & projects

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • Products & servicesSave price and VAT once, reuse everywhere

Invoicing & admin

  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Recurring invoicesDraft invoices generated monthly, quarterly or yearly
  • Payment remindersReminders before and after the due date
  • ExpensesBusiness costs with VAT, category and receipt
  • Purchase invoicesKeep supplier invoices with their file attached
  • Bank CSV importImport a statement and match payments to invoices

Tax & bookkeeping

  • Financial overviewIncome, expenses and open invoices per period or client
  • Tax calculatorIndicative estimate of tax and net income
  • Bookkeeper packageExport and secure share link for your bookkeeper
  • Hourly rate calculatorFree: work out the hourly rate you need
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Documents

  • Multilingual invoicesDocuments in 7 languages, set per client
  • CV makerFreelance CV or portfolio with a shareable link
View all tools

Popular

  • Freelancers (ZZP)
  • Construction
  • Cleaning
  • Consultants
  • Coaches
View all industries
Pricing
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←Home

Clients & sales

  • Client managementClient details, company and VAT numbers, payment terms
  • Intake formCollect details from a potential customer and continue yourself to a lead
  • LeadsTrack potential customers through to a quote and won work
  • Client portalShare quotes, contracts, invoices and project information with your client
  • QuotesCreate, send and convert a quote into an invoice
  • ContractsService agreement with digital signature
  • Assignment checkIs a job worth it? Check before you say yes

Work & projects

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • Products & servicesSave price and VAT once, reuse everywhere

Invoicing & admin

  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Recurring invoicesDraft invoices generated monthly, quarterly or yearly
  • Payment remindersReminders before and after the due date
  • ExpensesBusiness costs with VAT, category and receipt
  • Purchase invoicesKeep supplier invoices with their file attached
  • Bank CSV importImport a statement and match payments to invoices

Tax & bookkeeping

  • Financial overviewIncome, expenses and open invoices per period or client
  • Tax calculatorIndicative estimate of tax and net income
  • Bookkeeper packageExport and secure share link for your bookkeeper
  • Hourly rate calculatorFree: work out the hourly rate you need
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Documents

  • Multilingual invoicesDocuments in 7 languages, set per client
  • CV makerFreelance CV or portfolio with a shareable link
View all tools

Popular

  • Freelancers (ZZP)
  • Construction
  • Cleaning
  • Consultants
  • Coaches
View all industries
SSmartWerk
  1. Home
  2. Who it’s for
  3. Web designers

Quotes and invoices for web designers: from website package to maintenance

Web designers

Your packages sit in a list of your own, the quote is quickly built and you invoice hosting or maintenance as a recurring invoice.

Start for freeView pricing

Start free, no credit card.

PriceNew
NameUnitPriceVAT
Advieshour€ 85.0021%
WebsiteontwerpFixed price€ 2,400.0021%
Workshopday€ 650.0021%
Brood & gebakpcs€ 4.509%
01

A web designer often sells in packages: a simple site, a site with a web shop, an extra page. Around that comes a second income stream: hosting, maintenance and small changes that return every month or year.

02

SmartWerk fits when you work with fixed prices. You record your packages once, build the quote from those lines, record agreements in a contract and have hosting and maintenance prepared as a recurring invoice. If you work entirely by the hour, look mainly at the page for developers or consultants.

Where it goes wrong in practice

  • Every quote built differently

    One time a lump sum, the next an hour estimate. A fixed list of packages makes your quotes comparable.

  • Scope that expands

    A client asks for one more page and one more change. Without recorded agreements nobody knows what was included.

  • Hosting and maintenance you forget to invoice

    An annual domain renewal or monthly maintenance returns. If you do not schedule it, you miss it.

  • Subscriptions and tools you pay for yourself

    Domains, plug-ins, fonts and software you pay for your client. Those costs must be findable.

How a job moves through SmartWerk

Every step is an existing SmartWerk feature; click through for the details.

  1. 1

    Record website packages

    A simple site, a web shop, an extra page: each with price and VAT.

  2. 2

    Quote for a site

    Pick lines from your packages and put a validity date on it.

  3. 3

    Agreements in a contract

    You record what is included and have your client sign it.

  4. 4

    Project per site

    A project keeps the work on one site together.

  5. 5

    Hours for extra work

    Record hours for work outside the package.

  6. 6

    Invoice for delivery

    Make the invoice from the quote or the project.

  7. 7

    Hosting and maintenance recurring

    Hosting or maintenance per month, quarter or year as a draft.

The tools that matter most here

  • Products & servicesYour website packages as fixed lines on quotes and invoices.Save price and VAT once, reuse everywhere
  • QuotesA quote built from your packages.Create, send and convert a quote into an invoice
  • ContractsA contract records what belongs to the package and what is extra.Service agreement with digital signature
  • ProjectsA project per site keeps the work together.From signed contract to a project with time and costs
  • Recurring invoicesHosting and maintenance as a fixed recurring invoice.Draft invoices generated monthly, quarterly or yearly
  • ExpensesDomains, plug-ins and software as an expense with receipt and VAT.Business costs with VAT, category and receipt
  • CV makerA CV or portfolio page with a shareable link.Freelance CV or portfolio with a shareable link
  • Client portalThe client finds the quote, contract and invoices for the website project through one link, even when the project runs for months.Share quotes, contracts, invoices and project information with your client

Why this fits SmartWerk

01

Packages as building blocks

Anyone working with fixed packages gets the most out of Products & services: the list feeds your quotes and invoices.

Quote2026-018Accepted
MDMeridian Design05-10-2026
Huisstijl ontwerp€ 1,800.00
Website redesign€ 2,400.00
Total€ 5,082.00
Convert to invoice
02

One-off and recurring side by side

The site build is a one-off invoice, hosting and maintenance are recurring. Both on the same client.

Quote2026-018Accepted
MDMeridian Design05-10-2026
Huisstijl ontwerp€ 1,800.00
Website redesign€ 2,400.00
Total€ 5,082.00
Convert to invoice
03

A portfolio with a link

You make a CV or portfolio page that you can share with new clients.

HoursNew
This week31,5 h
SNConcept pitchStudio Noord3,5 hBillable
BVWebsite onderhoudBakkerij Van Dijk2,0 hBillable
GBWorkshopGreenTech BV4,0 hBillable
DVAdviesDe Vries Advies1,5 hBillable

Example — fictional

A web designer with a new site and a maintenance subscription

Example: a web designer builds a site for a hair salon. In his list he picks the five-page package, sends the quote and records in a contract which changes are included.

After delivery he invoices the package. The maintenance subscription he sets up as a recurring invoice. The domain he bought for the client is in his administration as an expense.

Frequently asked questions

Can I invoice hosting monthly?

Yes, with a recurring invoice: monthly, quarterly or yearly. SmartWerk makes a draft; you send it.

Can I save my packages?

Yes. With Products & services you record packages with price and VAT and use them on quotes and invoices.

Can I share a portfolio?

You can make a CV or portfolio page and share a link with new clients.

Do I need a contract for every site?

That is optional. For a small job a quote often suffices.

SmartWerk is invoicing and administration software for self-employed people, not a full accounting package and not a replacement for your bookkeeper or adviser.

All industries → All tools →

Try it with your own clients

Create a free account and start with one client. Upgrading can wait until you really need a feature.

Start for freeView pricing
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