Home

Clients & sales

  • Client managementClient details, company and VAT numbers, payment terms
  • Intake formCollect details from a potential customer and continue yourself to a lead
  • LeadsTrack potential customers through to a quote and won work
  • Client portalShare quotes, contracts, invoices and project information with your client
  • QuotesCreate, send and convert a quote into an invoice
  • ContractsService agreement with digital signature
  • Assignment checkIs a job worth it? Check before you say yes

Work & projects

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • Products & servicesSave price and VAT once, reuse everywhere

Invoicing & admin

  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Recurring invoicesDraft invoices generated monthly, quarterly or yearly
  • Payment remindersReminders before and after the due date
  • ExpensesBusiness costs with VAT, category and receipt
  • Purchase invoicesKeep supplier invoices with their file attached
  • Bank CSV importImport a statement and match payments to invoices

Tax & bookkeeping

  • Financial overviewIncome, expenses and open invoices per period or client
  • Tax calculatorIndicative estimate of tax and net income
  • Bookkeeper packageExport and secure share link for your bookkeeper
  • Hourly rate calculatorFree: work out the hourly rate you need
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Documents

  • Multilingual invoicesDocuments in 7 languages, set per client
  • CV makerFreelance CV or portfolio with a shareable link
View all tools

Popular

  • Freelancers (ZZP)
  • Construction
  • Cleaning
  • Consultants
  • Coaches
View all industries
Pricing
Log inSign up
←Home

Clients & sales

  • Client managementClient details, company and VAT numbers, payment terms
  • Intake formCollect details from a potential customer and continue yourself to a lead
  • LeadsTrack potential customers through to a quote and won work
  • Client portalShare quotes, contracts, invoices and project information with your client
  • QuotesCreate, send and convert a quote into an invoice
  • ContractsService agreement with digital signature
  • Assignment checkIs a job worth it? Check before you say yes

Work & projects

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Time trackingLog hours per client or project and bill them
  • Mileage logKeep business trips with a rate per kilometre
  • Products & servicesSave price and VAT once, reuse everywhere

Invoicing & admin

  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Recurring invoicesDraft invoices generated monthly, quarterly or yearly
  • Payment remindersReminders before and after the due date
  • ExpensesBusiness costs with VAT, category and receipt
  • Purchase invoicesKeep supplier invoices with their file attached
  • Bank CSV importImport a statement and match payments to invoices

Tax & bookkeeping

  • Financial overviewIncome, expenses and open invoices per period or client
  • Tax calculatorIndicative estimate of tax and net income
  • Bookkeeper packageExport and secure share link for your bookkeeper
  • Hourly rate calculatorFree: work out the hourly rate you need
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Documents

  • Multilingual invoicesDocuments in 7 languages, set per client
  • CV makerFreelance CV or portfolio with a shareable link
View all tools

Popular

  • Freelancers (ZZP)
  • Construction
  • Cleaning
  • Consultants
  • Coaches
View all industries
SSmartWerk

Time tracking: invoice what you worked

Work & projects

Record hours worked per client or project, mark what is billable and turn them into an invoice.

Start for freeView pricing

Start free, no credit card needed.

Revenue€ 18,420Outstanding€ 4,235Costs€ 2,310
Time trackingLog hours per client or project and bill them
01

What is it?

Time tracking is a list of the hours you worked: date, client, description, duration and optionally an hourly rate.

02

Who is it for?

For freelancers who bill by the hour, or who want to know how much time a job costs.

03

What problem does it solve?

Hours you reconstruct from memory at the end of the month are rarely right. If you record them straight away, you can also bill them straight away.

What you get

01

Per client or project

Link an entry to a client and to a project.

Start for free
HoursNew
This week31,5 h
SNConcept pitchStudio Noord3,5 hBillable
BVWebsite onderhoudBakkerij Van Dijk2,0 hBillable
GBWorkshopGreenTech BV4,0 hBillable
DVAdviesDe Vries Advies1,5 hBillable
02

Know what is not billed yet

See per entry whether it has been billed, and how many hours are still open.

Start for free
Bakkerij Van DijkWebsite & webshopIn progress
Hours64 hCosts€ 420Invoiced€ 4,800
HoursTripsCosts
03

From hours to invoice

Start an invoice for your client from an entry.

Start for free
SSStudio SanneKvK 84726193 · NL002187364B21Invoice2026-041
ClientBakkerij Van DijkDue date22-10-2026
Website onderhoud8 × € 85€ 680.00
Fotografie productpagina’s1 × € 320€ 320.00
Subtotal€ 1,000.00VAT 21%€ 210.00Total€ 1,210.00
NL91 ABNA 0417 1643 00
04

Hourly rate per entry

Set an hourly rate per entry and see what your hours are worth.

Start for free
ProjectNew
Wireframes goedkeuren04-10-2026 · 6 hDone
Productpagina’s bouwen13-10-2026 · 14 hIn progress
Koppeling betaalmodule20-10-2026 · 8 hTo do
Testen en oplevering26-10-2026 · 5 hTo do

How it works in SmartWerk

  1. 1

    Record an entry

    Choose date, client, description and number of hours, for example 7:35 or 7.58.

  2. 2

    Set billable

    Say whether the hours are billable and optionally enter an hourly rate.

  3. 3

    Check your overview

    The list shows the number of entries, the hours you logged and what is not billed yet.

  4. 4

    Invoice

    Choose Bill to client; the invoice starts with the details of the entry.

Part of one workflow

SmartWerk follows a job from client to bookkeeper. The highlighted step is this page.

  1. Client
  2. Quote
  3. Contract
  4. Project
  5. Time · km · costs (You are here)
  6. Invoice
  7. Reminder
  8. Bookkeeper / tax

What you can do

Hours belong to your client or project and end up on an invoice. Also use the hours criterion calculator to check whether you work enough hours for the entrepreneur deduction.

  • Enter hours

    By hand, with date, description, client and a duration of up to 168 hours per entry.

  • Billable and hourly rate

    Mark an entry as billable and record the hourly rate, or leave it empty.

  • Link to a project

    Link an entry to a project instead of only to a client.

  • Billed status

    See which entries are already on an invoice. An entry on an invoice cannot be deleted.

  • Overview with totals

    Number of entries, logged hours and unbilled hours at a glance.

Connected to other tools

  • ProjectsFrom signed contract to a project with time and costs
  • Project tasksTasks, deadlines and logged hours inside a project
  • Project profitabilityInvoiced and collected revenue, direct costs and margin on one project
  • Mileage logKeep business trips with a rate per kilometre
  • InvoicesInvoices with Dutch VAT, numbering and PDF
  • Hours criterion calculatorFree: do you reach the 1,225 hours for entrepreneur deductions?

Suited for:PlumbersConsultantsDevelopersCoaches

Frequently asked questions

Can I link hours to a project?

Yes. You link an entry to a project, or only to a client.

Can I bill hours?

Yes. From an entry you choose Bill to client and start an invoice.

Does SmartWerk track my hours automatically?

No. You enter the hours by hand.

Can I delete an entry that has already been invoiced?

No. An entry that is on an invoice cannot be deleted. The list shows which entries have already been invoiced.

What it does not do

  • You enter hours yourself; there is no stopwatch tracking time in the background.
  • Hours are for your own administration: there is no approval or locking by a client or employer.

Try it with your own data

Create a free account and start with one client. Upgrading can wait until you really need a feature.

Start for freeView pricing

Related articles

Hours criterion for freelancers: 1,225 hours and self-employed deduction
HelpContactCompany detailsPrivacySecurityTermsCookiesDPASubprocessorsWithdrawal

© 2026 SmartWerk. All rights reserved.