A plumber works in a rhythm of short jobs: a leak, a blockage, a tap that needs replacing. Each job is small, but there are many, and each comes with hours, a trip and parts. The risk is not in the big assignment, but in the many small ones that never get passed on.
Administration for plumbers: invoice right after the urgent job
Plumbers
You record the hours, trips and parts of a job with the client straight away. From them you make one invoice, and can send it the same day if you like.
Start free, no credit card.
SmartWerk fits this way of working by not asking too much. You do not need a quote, contract or project. You record the job, make an invoice from it and keep track of who still has to pay.
Where it goes wrong in practice
Urgency with little time for paperwork
You are standing in the cold in a crawl space. The administration only follows at home, and by then you have lost details.
Parts you buy on the spot
A coupling, a trap, a length of pipe. Often you pay yourself and pass it on later.
Private clients who pay late
A small invoice easily sits there. Without follow-up the amount disappears into the noise.
Fixed prices you keep retyping
Call-out charge, an hourly rate, a standard unblocking. Retyping them each time costs time.
How a job moves through SmartWerk
Every step is an existing SmartWerk feature; click through for the details.
Client of the job
A client is quickly created, even a private person with just name and address.
Hours after the job
Note the hours straight away, with an hourly rate if you like.
Add the trip
Call-out charge and kilometres recorded with your own rate per kilometre.
Record the parts
Receipts for parts as an expense.
One invoice
Make the invoice from hours, trip and parts.
Send a reminder
Before and after the due date.
The tools that matter most here
Why this fits SmartWerk
01
No extra steps for small jobs
There are no mandatory projects or contracts. You use client, hours, trips, expenses and invoice, and that is enough for most jobs.
02
Usable straight away
Clients, hours, kilometres and invoices are enough to get started. Expenses, email and reminders join in when you need them.
03
Follow-up without fuss
An unpaid invoice stays visible and can get a reminder instead of dropping out of sight.
Frequently asked questions
Do I need a quote for an urgent job?
No. You can also invoice a job directly. A quote is optional.
Can I save call-out charges as a fixed line?
Yes. With Products & services you record call-out charge and hourly rate once and use them on invoices.
How do I send a reminder?
You send a reminder before or after the due date from the invoice list.
Can I enter private people as clients?
Yes. A client can be a company or a private person.
SmartWerk is invoicing and administration software for self-employed people, not a full accounting package and not a replacement for your bookkeeper or adviser.
Try it with your own clients
Create a free account and start with one client. Upgrading can wait until you really need a feature.