An electrician has two kinds of work. On one side the small job or the fault call, where you are at the door within an hour. On the other the installation of a meter cupboard or full wiring, which keeps you busy for days. Both end in an invoice with hours, kilometres and parts.
Hours, kilometres and material on one invoice, for electricians
Electricians
Whether it is a fault call or a complete installation: your hours, trips and parts land with the client and the invoice is made from them.
Start free, no credit card.
SmartWerk helps you keep track without separate lists. For small jobs you record hours and trips with the client. For larger installations you work with a quote and a project, so everything stays with the same job.
Where it goes wrong in practice
Many short trips, easy to forget
You drive to one client, a second and a third. By the end of the week you no longer know the distances.
Parts you buy on the side
Cable, switch gear and consumer units come from the wholesaler. Those receipts have to go somewhere.
A quote for an installation, an invoice for the fault
One job you plan ahead, the other comes at you. You want to handle both without two systems.
Putting everything on the invoice by hand
You retype hours, trips and material onto the invoice. One forgotten line costs you money.
How a job moves through SmartWerk
Every step is an existing SmartWerk feature; click through for the details.
Record the client
Address and contact details, also for returning clients.
Quote for the installation
A quote with lines for labour and material, which can become an invoice once agreed.
Project for larger jobs
A project keeps the hours, trips and costs of one installation together.
Hours per job
Record hours per day and per client, with an hourly rate if you like.
Trips to the client
Kilometres with your own rate per kilometre, linkable to the client.
Parts and material
Cable and switch gear with VAT and receipt.
Invoice with everything on it
Make the invoice from the hours, trips and costs you recorded.
The tools that matter most here
Why this fits SmartWerk
01
Small and large in the same tool
A one-hour fault and a week-long installation run through the same clients and invoices. Only the project is added when the job is bigger.
02
Trips you actually keep
Entering a trip is a small form with date, purpose and distance, so you do it right after the job and the overview is there at the end of the week.
03
Material neatly kept
Expenses with receipt and purchase invoices kept apart, so you do not mix up a receipt and an invoice.
Frequently asked questions
Does SmartWerk track my trips automatically?
No. You enter trips yourself. You set the rate per kilometre yourself.
Can I put hours and kilometres on one invoice?
Yes. You make the invoice from hours, kilometres or costs. You can pass on expenses.
Do I need a project?
Not always. For small jobs hours, trips and invoices are enough; a project is handy for a larger installation.
Can I have a quote accepted?
You can mark a quote as accepted when the client agrees, for example by phone or email, and then convert it into an invoice.
SmartWerk is invoicing and administration software for self-employed people, not a full accounting package and not a replacement for your bookkeeper or adviser.
Try it with your own clients
Create a free account and start with one client. Upgrading can wait until you really need a feature.